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Managing Membership Plans & Recurring Billing
Managing Membership Plans & Recurring Billing

How to add, edit, and manage your Membership Plans, and set things up for automated recurring billing.

Sara Moore avatar
Written by Sara Moore
Updated over a week ago

Managing various levels of membership plans is an essential aspect of any membership-based organization. Effective management of multiple membership levels can help businesses build stronger relationships with customers, improve retention rates, and drive revenue growth.

Adding a Membership Plan

To begin, you will need to add each of your membership plans/levels to your Membership Settings. This is done by going into your Account Settings > Membership Settings, accessed through the menu in the upper right-hand corner of your Locable account:

From here, click 'Add Membership Plan'.

The following items need to be defined for each Membership Plan:

  1. Identify the name of the Membership Plan or Level

  2. Identify the fee for this level of membership

  3. If there is a maximum capacity of seats for the membership, indicate that here

  4. You will need to set the Renewal Period for the plan. The options are Monthly, Quarterly, Semi-Annually, or Annually. This will allow the system to automatically set the renewal date when a membership is created with this plan.

  5. Indicate if the Memberships should Automatically Renew. By setting them to Auto Renew, the system will then automatically generate a renewal invoice for the member and reset the expiration date at renewal. If this is not set, then the membership will automatically deactivate on the renewal date and no invoice will be sent.

  6. Indicate if the Membership Renewal fee should Automatically be charged to the member. If this is selected, and the member has already made their first payment of their Stripe invoice, the credit card details will be saved and the next invoice will automatically be charged to that credit card on the renewal date.

  7. Plan Description - This detail will display on the invoice generated by Stripe. Please keep your description as short as possible as Stripe may truncate longer descriptions.

  8. Internal Note - this will only be visible in this area.

  9. Indicate if this should be an active membership plan. If this is not checked, you will not be able to set up memberships with this plan.

Be sure to click 'Save' once you've completed your input. You can always make edits later if needed.

Editing/Removing Membership Plans

Once your Membership Plans are created, you will be able to view them on the Membership Settings page.

To view more details and/or to make changes, click the 'Edit' button to the right.

To delete a Membership Plan, you can click the 'Delete' button to the right.

NOTE: You cannot delete a membership plan that has any active memberships. In this case, the 'Delete' button will not be available to click.

We recommend that you do not delete Membership Plans, to retain historical data in your system. You can always choose to make a Plan 'Inactive' by deselecting the 'Active' box in the Membership Plan details.

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